• Construction and Facilities Coordinator

    Job Locations US-CO-Denver
    Posted Date 1 month ago(10/18/2018 2:54 PM)
    Requisition ID
    2018-5971
    Category
    Real Estate and Construction
  • Overview

    The Construction and Facilities Coordinator will be responsible for providing construction and facilities support. This person will maintain all project files, process general contractor payment applications, vendor invoices and resolve any payment disputes. They will be responsible for project reconciliation, maintaining a log of documents received from the architects for corporate and franchise projects and collect general contractor documentation. He/she will also assist with scheduling, tracking and resolving any repair and maintenance issues.  Knowledge of system management tools such as Service Channel and Lucernex a plus.

    Responsibilities

    Construction 

     

    • Create and maintain project files, organize and accurately file necessary documentation for all projects.

     

    • Maintain a log of all documentation received from architects, general contractors and vendors (schematics, construction drawings, notices, pay applications, change orders, etc.).

     

    • Gather all documentation for the general contractor contract package, process general contractor payment applications and collect final documentation required by Smashburger and Landlord.

     

    • Collect vendor quotes and assist with developing and maintaining budget.

     

    • Maintain accurate construction dates and schedules of all active sites.

     

    • Process all invoices and general contractor payment applications for timely payment.

     

    • Communicate with general contractors, vendors and all necessary departments to ensure successful on time deliveries, payments, and outstanding issues.

     

    • Assists in resolving issues raised by vendors, general contractors, and Smashburger employees during the construction and post construction period. Resolve problems with back orders, items not received, and damaged equipment.

     

    • Collect and provide all documentation for TI Allowance.

     

    • Responsible for collecting final project documentation and project reconciliation with accounting.

     

    • Assist in managing equipment inventories and asset tracking.

     

    • Liaison to the Franchise team with any new construction or design updates.

     

    • Other duties assigned.

     

     

    Facilities

     

    • Work directly with GMs and vendors to ensure service levels are met

     

    • Work with facilities manager on projects and deadlines.

     

    • Manage technical data for systems such as Service Channel

     

    • Maintains vendor database and contract compliance.

     

    • Monitors compliance for service level agreements for contractors and vendors.

     

    • Coordinates projects including tracking budgets and invoice coding.

     

    • Generates reports and work with facilities manager to identify variances

     

    • Provide reports to operations management on status of capital projects

     

     

    Qualifications

    • Project administration and date tracking.

     

    • Construction project coordination in a restaurant or retail environment.

     

    • Intermediate in Microsoft Word, Excel, PowerPoint and MS Outlook.

     

    • Goal oriented with the ability to work with various departments and field operators.

     

    • Excellent organizational and time management skills.

     

    • Ability to communicate clearly and concisely, both orally and in writing.

     

    • Strong customer service skills required.

     

    • College degree required 

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